Monthly Archives: January 2011

Create Business Cards In Word

This tutorial on how to make a business card in Microsoft Word demonstrates again the power of using Office templates. At Office Online, there are lots and lots of templates for business letters, budget sheets – and business cards.

Before you start, you really should get some high quality business card paper. You can get this from most stationery stores, so this shouldn’t pose a problem. Business card paper is usually perforated, allowing you to fold along the edges a few times before removing the cards cleanly from the remaining card. Most paper is double sided too.

OK, now to download a business card template from Office Online. Click on Templates > All Templates.

Templates On Office Online

Go to the Business Card section and click on Print business cards at the bottom. When I looked, there were 200 business card templates, some of which were submitted by the public! There should be something there that fits your requirements, but be warned that there are a lot of templates for Microsoft Publisher, not Word. Make sure that you download a template for Word, not Publisher!

You can get a preview of what a card looks like just by hovering over it. The preview display a download link, too, so just click on that when you find the one you want.

Download Business Card Template

When you open the document in Word, you will usually find lots of copies of the business card, all on one page. When downloading Publisher templates you usually get just the one copy. Obviously, the sample details are just dummy details and you’ll need to change the to your own. You can change the details on the first card and then copy those details to all the other cards on the page.

There are usually 2 cards on each row and then maybe 5 rows to the page. You’ll probably find it quicker to change the first card, copy those details to the other card on that row and then copy that row to replace subsequent rows.

When changing your business cards, don’t forget that you can use any of the thousands of freely available clipart images to spice them up.

Once you’ve finished fine tuning your cards, don’t forget to save the document. Then go ahead and print those babies!

Application Letter Sample

If you’re looking to land the job of your dreams, your application letter is crucial. In today’s business climate, competition for jobs is fierce, so take care to get this initial correspondence right.

Application Letters Via Email

You can actually send emails with application letters attached, and if you do, you must ensure that your email includes the following:

  • a header for your addressee at the top of your cover e-mail that includes the recipient’s name, title, and address.
  • a salutation and appropriate closing.
  • provide your contact details in your email signature. Typically, you will want to refer to this information in the event that the recipient wants to contact you.

Many feel that attaching both cover letter and application letter to your email is better than using the email itself as the covering letter, but the choice is yours. If you do decide to attach the cover letter separately, you might include a statement such as

Attached are my cover letter and resume for your consideration for the position of …

Candidates who want to stand out from the crowd often send electronic copies of their letters by email and also send more formal hard copies on high quality stock paper by regular mail.

Obviously, application letters vary from candidate to candidate as each will have a different employemnt history and work experiences.

Sample Of Application Letter

Essential ingredients of an application letter are:

  • where you read about the job opening.
  • how you fit the special requirements of the job.
  • your availability for an interview.

Re: Your ad for “VB.NET Developer Required” in Computer Weekly

Dear Mr Gates:

Your advert for an experienced VB.NET developer caught my attention. You’re looking for an experienced developer with a thorough working knowledge of technology x – and that’s my area of expertise. As my enclosed resume indicates, I’ve worked on a number high pressure projects through their full life cycle. I was the project leader for the last live implementation of bespoke cutting edge software that saved one of our customers $1.5M in their first year of using the software.

I can send further details or visit your offices for an interview – whichever you prefer. Please let me know how you’d like to proceed.


Make A Calendar In Word

As the new year is upon us, it seems appropriate to show you how to make a calendar in Word. Rest assured, it’s a breeze. And you don’t have to mess around with inserting tables and annotating each cell manually, thank heavens!

Instead, all you need to do is use a Word template. Let’s have a go at making a 2011 calendar in Word: click the File tab and then click New. You’ll see a huge gallery of template categories and we need the Calendars one, so click that.

Calendar Category In Word

The calendar templates available are all on, so you need to be connected to the internet to see them. There’s a few different calendars to choose from but we need a 2011 calendar, so click that one:

Word 2010 Calendar Template

As these Word templates are on, it may take a few seconds for the gallery to load, but it’s worth the wait. There are loads of calendars ranging from standard calendars to lunar calendars to 3D calendars. We’ll just keep it simple here and select the first one: the 2011 Year Calendar.

2011 Year Calendar

Whenever you select a Word template, you get to see a preview of what it looks like, over on the right side of the workspace.

2011 Year Calendar Preview

That’s the one we want, so click Download. You should now see a dialogue box requesting that you read the terms of use for this template. Once you’ve done that, and agree to those terms, click I accept. Again, because we are downloading files from, it may take a few seconds to load up this calendar in Word.

Once it’s loaded, you should see a very tidy set of 12 tables holding the dates of each month in 2011. This is what each month looks like:

Calendar Month In Word

OK, not every month looks like January, but you see what I mean. Now that beats creating the month tables manually yourself! Now that you have your 2011 calendar, you can start amending it or just print it off as it is. If you do amend it (maybe you want to add important dates and then use it as a kid’s worksheet), don’t forget to save it with Ctrl-s.

Sample Reference Letter

Having to write a reference letter can be a daunting prospect if you’ve never written one before. Take the pain out of the process by availing yourself of someone else’s efforst! The following is a sample reference letter for a fomer employee who is seeking employment elsewhere. The post is of a technical nature (programming) but you can easily substitute the technical references and names with the details that pertain to your requirements.

The Good Software Company, 410 E 65th Street, New York, NY 10021

Ms. Elizabeth Smith
Software Development Manager
The Cutting Edge Software Provider
267 S. Beverly Dr.
Beverly Hills
CA 90212

Dear Ms. Smith

Jonathan Medford was employed as a VB.NET developer at The Cutting Edge Software Provider from November 2000 to February 2005 when he left to take a post at a different company.

During Jonathan’s tenure, he performed his duties to a very high standard. He was well liked by his colleagues and I, for one, was very sad to see him go. Members of staff he worked with speak highly of his skills, work ethic and willingness to cooperate. He demonstrated his ability to work as a valued member of a team, but he was also able to work on his own initiative too.

In his work Jonathan showed a very thorough understanding of VB.NET and associated technologies. I would wholeheartedly recommend Jonathan Medford for the post of senior VB.NET Team Leader. Please feel free to contact me, should you need any additional information.

Yours sincerely


Eamonn Selici

Product Development Manager

Anatomy Of A Sample Reference Letter

The template for a reference letter can be broken down into the following 3 parts, which correspond to the paragraphs in the letter:

  1. statement of previous employment.
  2. assessment of the employee’s past performance
  3. recommendation of candidate
  4. permission for future contact

Change The Default Font In Word 2010

Since time began, and even before that, the default font in Microsoft Word was 12 point Times New Roman. However, with the introduction of Word 2007, the default font changed to 11 point Calibri.

This is not everyone’s cup of tea. Having any kind of default value that isn’t the one you want is frustrating because you keep having to change it. Fortunately, it’s an easy task to change the default font in Word so you can say goodbye forever to 11 point Calibri.

How To Change The Default Font In Word

To change the default font settings in Word, go to the Home tab and click the Font dialogue box launcher (in the bottom right of the Font group). In the Font window, make all the changes you want regarding font family, font size, style and effects.

Change The Default Font In Word 2010

When you’ve changed all the font settings you want, click Set As Default. The next dialogue box asks whether you want these changes to affect only the document you are currently editing or all future documents you create based on the normal.dotm template. It’s your choice, but if the default font was bugging you in the current document, then it’s probably going to bug you in further documents you create. I’d consider changing the default font for all future documents you create based on the normal.dotm template.

All Documents Based On Normal.dotm

That’s one way of changing the default font. Another way is to edit the template file Normal.dotm itself. When you create a new document, Word copies all the formatting from Normal.dotm to the new document. The path to this template file is convoluted but a quick way of getting there is to put this in the address bar of Windows Explorer and press Enter:


Find Normal.dotm

Click to enlarge

Once there, don’t double click on Normal.dotm to open it! Doing so will simply create a new document based on the template, whereas we want to actually edit the template. Instead, right click on it and select Open. Make all the changes you want to the fonts used here in Normal.dotm, but be careful: the changes you make will affect all new documents you create in the future.

If you mess up and want to return to the original default settings, all you have to do is delete the template Normal.dotm. Next time you open Word, it will recreate it with the standard default settings.